Fantastical: Cutting Down on Calendar Chaos
Multiple accounts, collaborating across time zones, and no clear system describes the daily reality for many independent professionals. Fantastical by Flexibits offers a cleaner approach to time management by consolidating calendars and creating a structure that’s easier to follow. When managed by an Executive Assistant, the tool boosts productivity even more.
Why Traditional Calendar Tools Fall Short for Solopreneurs
Most calendar tools assume a single role and a straightforward schedule. Independent professionals often work across multiple projects, client engagements, and business development initiatives, which makes traditional tools feel limited and inflexible.
Fractional executives and consultants frequently balance sales calls, strategy sessions, project work, and personal commitments. Without a system that centralizes schedules and adapts to changing priorities, planning becomes reactive and time-consuming.
Unified Calendar Management Across Accounts
Fantastical allows multiple calendars to be viewed, combined, or separated in a single interface. This includes Google Calendar, Microsoft Outlook, and Apple iCloud, which centralizes work without requiring a full migration. Unified visibility prevents conflicts, reduces administrative overhead, and speeds up scheduling decisions. Fantastical supports this by pulling everything into one space while still allowing selective filtering when needed. Calendar sets simplify scheduling even further by revealing mutual availability across linked accounts.
Simple User Interface
Fantastical supports color coded events, which helps distinguish between types of work visually. Events can be grouped by client, project, service category, or priority level, which makes it easier to stay organized without reviewing lengthy details. Its drag-and-drop interface supports quick adjustments to tasks and meetings.
B2B service providers often collaborate with clients and partners in different time zones, which introduces friction when planning calls. Fantastical displays time zones side by side, making scheduling easier and reducing manual effort. This feature prevents common mistakes and is particularly useful for consultants and fractional executives who work with distributed teams or national networks.
No More Group Scheduling Nightmares
Coordinating group meetings can take significant time when schedules are misaligned. Fantastical simplifies this with a system for proposing meeting times to a group. Invitees can select the options that work for them, and the host can confirm the best time without long email threads. When a Virtual Assistant manages the process, meetings are scheduled faster and with less effort. This prevents delays, supports professional communication, and helps maintain momentum in collaborative work.
How Virtual Assistants Use Fantastical to Support Solopreneurs
Many B2B service providers work with a remote Executive Assistant to establish systems that support consistent productivity. A Virtual Assistant can use Fantastical to reduce administrative burden for their clients.
Common examples include:
Managing calendars across accounts
Setting time blocks for recurring tasks
Creating color systems that reflect work priorities
Scheduling meetings and reminders
Monitoring availability across time zones
Handling rescheduling when conflicts arise
Tracking deadlines and deliverables
